Evolving an Efficient Data Capture System in Government Organizations
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Evolving an Efficient Data Capture System in Government Organizations

by Seamfix

One of the things usually unaccounted for in government, and often the source of outrage by the masses, is a number of resources spent (wasted) in public administration. Sometimes it appears there is a certain pleasure derivable from duplicating offices and processes to the detriment of the masses. The line between the portfolio of one government officer/office and another is sometimes not clearly defined in Nigeria, which results in repetition of processes and activities.

Take for instance the idea of processing through immigration and customs and other government offices before traveling outside the country or entering it. The documentation usually required by each of these organizations is the same and as such, there can be a central database that is accessible to such concerned organizations. Such database would also be accessible in the long-term so that a person does not have to start processing or showing all the documentation over and over again each time he or she wants to travel.

Maintaining a database like this makes it easier for government organizations to store and access information in a central location, accessible to all concerned, and this saves time that can be used more productively. It also saves up a cost for the government and citizens.

In Nigeria, for example, some things are done so repeatedly they begin to wear people down. One is forced to ask if there is some sort of pleasure we derive from stress? Go to schools and see how repetitive the registration process can be. Go to government offices and see how records are filed and lost. But we cannot remain like this, not in our world where automation has made life much easier.

Some of these problems can easily be solved by BioRegistra which has features that enable easy and flexible data capture anytime and anywhere for the convenience of both the government agencies and the people. Data captured on BioRegistra is stored in the cloud and can be accessed anytime and from anywhere, making it a viable data capture solution to harmonize the repetitive activities of some agencies of the government. Once information about a particular individual is stored and shared with relevant organizations, it can be easily accessed by any of them from anywhere.

 

Life is that easy. There is no need to make it more complicated and more stressful than it should be.

Prevention is always better than cure

by Seamfix

Have you ever walked into a tailor’s shop and you were confronted with the sorry sight of the tailor turning the shop upside down in search of measurements for making a client’s outfit? It can be a pitiable sight, ehn? You would see the frustration on his face, the worry, and stress of trying to find that small piece of paper on which he jotted down the measurements, the sweat. It can be really agonizing searching for information you need very badly, even worse when that information can make you lose a client.

But that is only one out of so many cases. What about schools that misplace students’ information? I remember a story once told of a certain university in Southeastern Nigeria where students were made to re-register during their third year because the school could not find the students’ records anymore. It was unbelievable, totally unbelievable in this day and age.

By now, it must be clear that the challenge of efficient data management is not just peculiar to large organizations. Small organizations and individuals often spend a lot of time and resources trying to capture and manage data of people they work with. What is worse is that some people do not even realize they need a robust identity management system until something terrible happens.

But we do not have to wait for bad things to happen before we swing into action. We can plan for them and even mitigate them before they occur. After all, prevention, they say, is better than cure.

From the tailor who misplaces measurements to school management authorities that lose students’ information, to even parents who do not take due diligence to keep appropriate files for their nannies, house-helps, drivers and next-of-kins, everyone essentially, there is need to efficiently manage all kinds of data.

That is why Seamfix has been working very hard to give everyone a breath of fresh air. With a product such as BioRegistra, organizations can capture and access data whenever and however they want. One striking thing about this platform is that it is flexible and customizable such that organizations can adapt the platform to suit their peculiar needs.

In our world of information overload and population explosion, there has never been more need for an efficient identity management system such as BioRegistra. There should be no more excuses for data loss or misplacement. No more excuses of missing files. No more excuses of errors and loopholes caused by negligence on the part of data handlers. We can do something before the situation becomes malignant. We do not have to wait for a disaster to happen before taking safety measures because prevention will always be better than cure.

 

By Chimezie Emewulu

(MD, Seamfix)