Data management – Why It Matters and Why It is Important We Get It Right amid Covid-19
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Data management – Why It Matters and Why It is Important We Get It Right amid Covid-19

by admin

Ensuring Data Trust This Period

The word Data is not just a buzzword, it is something we live and breathe. It is basically everywhere and all around us. We live in a digital world where continually created and captured. With digitalization on the rise around the world, many services are becoming more and more data-driven.

Data has become one of any organization’s most valuable assets – almost every organization uses it for decision making and gets valuable insights that could help them improve products, services, productivity, and customer experience. 

Hence the need for a comprehensive understanding of the collated data, as this will determine the compliance standards to strive for. We understand that data creation and collection can be a daunting task but it is important to note that organizations must lay the right data management foundation now so that they neither get overwhelmed by big data challenges nor fumble the opportunity to drive their business forward. 

The pandemic

Coronavirus

Covid-19 has changed business as we know it and the entirely unprecedented crisis has forced many companies to move to a ‘work-from-home’ model, at a scale that no one planned for. 

Due to the pandemic, companies face pressure from all sides, both from their customers, employees, and the company itself as a whole which has pushed them to sort for better approaches, strategies, and processes that will ease the effect of the crisis.  This pandemic, undoubtedly, will have a ripple effect on the business operations, most especially data capture and management of customer data.

Lockdown measures have necessitated a need to work from home to stop the spread of Covid-19, which is a good thing, but the reality is that some companies might not be able to carry on with their usual business activities; some might have tools used to manage data stationed at the office; some might have decentralized platforms where data is stored which will hinder them from getting sufficient data for a particular purpose; while others might have network issues and so not be able to capture necessary data at the expected time. All of these will have negative effects, one of such can include the mismanagement of data which will give hackers the avenue to compromise data.

It is important that companies are aware of the potential risks and threats to their data so as to ease some of these concerns and gain some insider perspectives and do their research.

BioRegistra vs the Crisis 

BioRegistra is a mobile digitization solution that enables individuals and organizations to convert all kinds of paper forms into digital forms, enhancing the collection of data for business processes. 

With BioRegistra, businesses in every industry can collect different categories of information, including textual and biometric data, and ultimately enhance the running of day-to-day organizational activities.

Noting that BioRegistra is very flexible as it meets every customer’s requirement and adds value to their desired output.

Here are some Unique Value propositions BioRegistra has to offer to companies  during the pandemic: 

  • Mobile: 

While the pandemic still exists and the lockdown is yet to be relaxed fully, BioRegistra as a mobile solution will make it easy for optimum accessibility via a mobile device. This way, you (and your agents) can collect information in any location.

  • Online and offline functionality

Most companies have exhausted data during this pandemic or some suffer poor internet connectivity. With BioRegistra, whether you are connected to the internet or not, BioRegistra is always readily available for data collection. As soon as your internet returns, it synchronizes into the backend.

  • Centralization of forms

This allows for data protection. If your organization operates a lot of forms, BioRegistra will enable you to centralize all of them in one system where they can always be accessed, anytime and anywhere on a mobile device.

  • Real-time access to data

BioRegistra makes it possible for you to collect information and use it immediately to make data-driven decisions for your business.

With all the enabling features of BioRegistra, it is easy to say the crisis has got nothing on the solution.

Click here to know more. 

Evolving an Efficient Data Capture System in Government Organizations

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One of the things usually unaccounted for in government, and often the source of outrage by the masses, is a number of resources spent (wasted) in public administration. Sometimes it appears there is a certain pleasure derivable from duplicating offices and processes to the detriment of the masses. The line between the portfolio of one government officer/office and another is sometimes not clearly defined in Nigeria, which results in repetition of processes and activities.

Take for instance the idea of processing through immigration and customs and other government offices before traveling outside the country or entering it. The documentation usually required by each of these organizations is the same and as such, there can be a central database that is accessible to such concerned organizations. Such database would also be accessible in the long-term so that a person does not have to start processing or showing all the documentation over and over again each time he or she wants to travel.

Maintaining a database like this makes it easier for government organizations to store and access information in a central location, accessible to all concerned, and this saves time that can be used more productively. It also saves up a cost for the government and citizens.

In Nigeria, for example, some things are done so repeatedly they begin to wear people down. One is forced to ask if there is some sort of pleasure we derive from stress? Go to schools and see how repetitive the registration process can be. Go to government offices and see how records are filed and lost. But we cannot remain like this, not in our world where automation has made life much easier.

Some of these problems can easily be solved by BioRegistra which has features that enable easy and flexible data capture anytime and anywhere for the convenience of both the government agencies and the people. Data captured on BioRegistra is stored in the cloud and can be accessed anytime and from anywhere, making it a viable data capture solution to harmonize the repetitive activities of some agencies of the government. Once information about a particular individual is stored and shared with relevant organizations, it can be easily accessed by any of them from anywhere.

 

Life is that easy. There is no need to make it more complicated and more stressful than it should be.

On Digitization and the World of Endless Possibilities

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Life experiences prove time and again that it’s really not about what we do but how we do what we do. How do you go about capturing students’ information? How do you collate information about your staff and clients? How do you process academic results and deliver them promptly to students? How do you recharge airtime on your phone?

In the end, the how is what separates the boys from the men. You can only do things how best you know to do them, and if you do not closely follow advances in technology, you will not know how best to innovate around your business processes. You will be stuck doing things the hard way. Again, the how is the key!

When we first started thinking around BioRegistra at Seamfix, we were concerned about the fact that organizations spend a lot of time, energy and resources trying to capture different kinds of information. Data capture was slowing organizations down.

But these things can be done in the blink of an eye. In fact, it is easier and faster to preserve, access and share data anytime and anywhere once we digitize the process.

Why will a student who wants to obtain his transcript travel all the way to his university to get it? Why can’t he stay wherever he is and just click some commands and enter some information and have his transcript delivered to him straight away?

Why do organizations still use paper files or feed into systems manually when they can digitize the entire process?

Why do estate surveyors and valuers still use paper to capture the details of their clients when all they need is a mobile application that enables them to capture such information with ease and access the data whenever and wherever they need it?

This is the thinking behind Seamfix’s move to digitize business processes. We want to make life easy for people. We want to make processes faster. Above all, we want to evolve the most efficient way of preserving and accessing information.

With BioRegistra, all kinds of data (biometric, security, accounting, etc.) can be captured and accessed from anywhere.

With iTranscript, alumni members of universities can request for their transcripts and have it delivered to them anywhere in the world.

In UNN, for instance, we have been able to technically unlock the value of data hidden in their over 40 years academic record that we have digitized, and we are now able to track a lot of information; courses students pass the most, courses they fail the most, success trends for various courses especially difficult ones, which lecturer is supposedly more productive based on success trends, etc and all these are simply because the transcript data has been digitized.

 

When Nicholas Evans, author of Mastering Digital Business, said that “by digitizing a traditionally analog business model or process, we’re effectively turning it into bits and atoms and enabling an infinite variety of possibilities,” he was right. It is really about possibilities.

What possibilities can we see?

What more can we do?

How can we improve our business processes?

Where can we save more and more time and resources?

These are burning questions that every entrepreneur and business executive have to carefully think about and answer before any meaningful progress can occur in their organizations.